Lea Lea Women’s Golf Club
Board of Directors Meeting
Feb 28, 2022
Attendees: Sara Ito, Janet Ford, Mary Pat Gannon, Jayne Williams, Sandy Mackey, Judy Burger and Myrna Fant.
The meeting was called to order at 13:06 by Sandy Mackey.
Sandy read and reviewed the minutes of September 28, 2021 and indicated all of the minutes for year 2021/2022 were also available online thanks to Sara and Casey. Mary Pat moved and Jayne seconded to approve the minutes. The motion was approved unanimously.
Treasurer’s Report
Judy Burger gave an abbreviated report as she had recently taken over from Suzanne Skeeters as Treasurer on January 17, 2022. Sandy thanked Judy for her assistance. The Treasurer report says the balance was $4,026.41 when she took over and the current balance today is $2,672.44. Bank of Hawaii paper statements have not arrived in PO Box. Judy and Sara have the keys to the PO Box. Judy will get a copy of January statement and investigate if they are still mailed, current report is attached. Sara has some of the 2021 paper copies. Judy discussed budgets for tournaments: $280 (Ace), $300 (Hometown) and $50 (Most Improved). Hole-in-One pot is currently at $610. Discussion followed. Annual fee was raised to $80 annually (38 current members). Judy suggested Ace and Hometown should be same amount. Sandy suggested to review payouts as a part of New Business.
Changes to Agenda – C: Beat the Pro D: New Tournament Budget
Janet moved and Sara seconded to approve the Treasurer’s Report. It passed unanimously.
Old Business
Sandy discussed the Vaccination Policy and how they felt obligated to make it safe to play golf. Attendees of that Board Meeting should be revealed to the league, so all sides were discussed. Numerous suggestions followed. The Board suggested thanking the League for adhering with the Policy.
Tournaments
Eclectic Chair Janet – 5th year running and happy to do it next year. Pick-a-Partner Chair Jayne enjoyed it and discussed successes (both Sandy & Myrna to assist). Tournaments are not easy. Lea Lea Cup will have Co-Chairs Janet/Jayne will handle next year’s Cup. Discussions on match play changes. Maybe the Chapman should be changed or limited. History of Lea Lea Cup was discussed.
Mary Pat moved Judy seconded to have the Lea Lea Cup Chaired by Janet & Jayne and have them determine the format. Motion was unanimously approved.
Club Championship Chair Sara enjoyed the small flights and felt it worked. Ace of Aces Chair Mary Pat – The winner (low net) should be the Chair for the next year. Mary Pat suggested adding Jeff Longridge as well as Peggy to be informed about weekly lineup/pairings: jefflongridge@gmail.com
2023 – Tournament Dates
Jan 10 & 12 Eclectic
Jan 26 Pick-a-Partner
Feb 7 & 9 Lea Lea Cup
Feb 21 & 23 Championship Cup
Mar 1 Annual Luncheon
Mar 2 Ace of Aces (moved to Thursday)
Hometown TBD
New Business
Elections
Sandy opened up nominations for Myrna Fant as Secretary, Judy Burger as Treasurer and the rest of the Board the same. Judy will continue as Treasurer as long as payouts are same day as tournament days instead of annual meeting. Bank of Hawaii will need forms completed after election and minutes. A date will be determined to make any bank changes.
Judy thanked Sara for getting the new members on the League’s system behind the scenes, so all thanked Sara for all she does.
New Tournaments Budget
Sara moved Judy seconded proposed we pay 40% of the field for payouts. Discussion on money handling before or after tournaments was different in some cases. A budget needs to map out the potential payouts and Janet submitted her payouts to Sandy. Sara removed her motion. The Chair needs some flexibility on payouts but run their budget pass the President and Judy said the total dollars are not significantly high so budgets are based on number of participants. Discussions on fees for $15 per participant per tournament, $80 annual.
Beat the Pro – Sara – Suggested setting up six 3-someone where the pro plays with the first each of the groups—possibly Kacey Coyle. If Kona Country Club does not pay her green fees, Lea Lea would and maybe comp her lunch.
Judy moved Janet seconded that Sara should setup a “Beat the Pro” with a TBD date, entry fee $5 on a Tuesday (April 5). The motion was Unanimously approved. Sara will report back to the organization.
Handicaps
Sara moved and Janet seconded that we allow GHIN only members in the league. After much discussion and accounting upkeep (only 3 members in this status), the motion was unanimously opposed.
The meeting was adjourned at 15:15.
Lea Lea Women's Golf Club 