Minutes November 11th 2020 Board

Lea Lea Women’s Golf Club

Board Meeting

November 11th, 2020

The meeting was called to order at 9:00 am at President Sandy Mackey’s home.

In attendance were: Sandy Mackey, Janet Ford, Fletcher Olson, Sara Ito, Judy Burger and Kacey Coyle.

Kacey reviewed the minutes from the March 4th, 2019 general meeting. Sara moved to approve, Fletcher seconded. March 4th minutes approved.

Treasurer’s Report: Judy provided a summary of the balance, income and expenses with her report. Clarified line items under expenses. Fletcher suggested reviewing the tournament budget for 2019 v. actual expenses within the applicable section of the agenda to follow. Fletcher moved to accept the Treasurer’s report, Janet seconded.

Old Business: 

  1. Website: President Sandy thanked Sara for adding a minutes category to the website for member review. Discussed adding Kacey to website administration for assistance and broader website coverage. Sara provided Kacey login credentials and members approved.
  2. Tournaments: Recognized tournament date schedule for 2021, which was approved at the last meeting and is already on the calendar within the website and with Kona Country Club. As previously discussed within the Treasurer’s report, Fletcher will update the budget v. actuals for 2020 Eclectic tournament payouts to help budget for 2021. 

New Business:

  1. Budget/dues: Discussion of a raise in membership dues for 2021. Fletcher proposed to raise tournament entry fees to $15/tournament for all tournaments except the Club Championship. Judy agreed and motioned to increase tournament fees but not increase membership dues for 2021, Fletcher seconded. Motion passed.
  2. GHIN: Discussed HSGA/GHIN membership as part of our dues, agreed to keep the GHIN membership as part of the annual membership dues for ease of use for play day and tournament chairs.
  3. Maximum Strokes: Discussion of maximum strokes allowed between board members. Following discussion, Sara moved to employ a maximum stroke allowance of net double bogie in regular play day games, not in tournaments, through the end of January as a trial period to assimilate and test member understanding of changes. We will reassess at the end of January how to move forward. Janet seconded. Motion passed.
  4. Putting out: Fletcher motioned to no longer allow gimmies due to potential inconsistencies and for players to always putt out, effective immediately. Sara seconded, approved.
  5. Election of officers: Sandy suggested a nominating committee be put back in place for potential interest from members who currently do not serve on the board. Fletcher motioned for Sandy to chair the nominating committee to allow for educated description and explanation of duties should someone be interested. Sandy accepted and agreed that experience will be helpful along with a personal invitation to join. Sara seconded, approved.

Kacey motioned to adjourn the meeting at 11:25 am, Sandy seconded. Approved and meeting adjourned.

Respectfully submitted,

Kacey Coyle

Secretary