Attendees: Judy Burger, Myrna Fant, Janet Ford (via Facetime), Sara Ito, Sandy Mackey and Jayne Williams.
The meeting was called to order at 10:10 a.m. by President Sandy Mackey.
Old Business
Minutes
Myrna read and reviewed the minutes of the General Meeting of Lea Lea Women’s Golf Club held on March 2, 2022. After one section Myrna left out, Jayne moved and Sara seconded to approve the minutes as presented. The motion was approved unanimously.
Treasurer’s Report
Judy reported to the board that the current checking account balance is $2,602.44. Liabilities held in reserve is $610 for Hole in one, $300 for the Hometown Tournament, $320 for the 2023 Ace of Aces entries, $60 for ball makers, and $50 for 2022 most improved golfer. Barring any unforeseen expenses, we should be able to carry over $1,342.44 into 2023. The GHIN will increase from $25 to $30. With estimated expenses, we should have no problem meeting all our obligations and have approximately $900 left over. Janet moved and Jayne seconded to approve Treasurer’s Report. The motion was unanimously approved.
Budget
Judy suggested a budget committee should be convened. She suggested a review of payouts for Tournaments, increase or decrease? Judy suggested a review after Jan 1, 2023, once all the membership dues were collected. A review of whether the membership fee should remain at $80.
Sara led a discussion on tournament gifts that have not been expensed to show how much was really spent. Judy said all monies from tournaments goes to winner payouts. The only exception is the Lea Lea Cup—the entry fee is $15 per player and payout is $30 to each winning player. Many tournament chairpersons have had a $200 out of pocket of their own expenses and this should not be the norm. Janet suggested a tournament form be created to show what was collected, how much was paid out and submit it to Judy. Some discussion was held on limit discretionary money to $100. Janet indicated she would create a form for the Eclectic Tournament. Judy suggested a list of whom won what prizes to review how it’s all working out and further suggested how many participants were in attendance on this form.
Vaccinations
Vaccination Policy – Sandy entertained discussion on the policy. Roster is all vaccinated. Discussion followed. Judy moved and Jayne seconded that we continue with our current Vaccination Policy for all new members. The motion was unanimously approved.
Hometown Tournament
Sandy opened discussion with a need to nominate a chair on this event. Sandy self-nominated herself to run it on Dec 1, 2022. Janet will co-chair the event.
New Business
2023 Budget
Sandy opened discussion on the membership dues and/or tournament fee adjustments. Sandy suggested having a budget meeting on Jan 4, 2023, at 10:00 a.m. at Sandy’s house. Budget discussions will be delayed until after this meeting. The committee will be Judy Burger, Janet Ford and Sandy Mackey.
Tournaments 2023
Jan 10, 12, Eclectic – Janet, Chair, would like to keep the same format
Jan 26 Pick a Partner – Jayne, Chair, same format
Feb 9 Lea Lea Cup – Discussion followed with the new Chair as Myrna will now be a
1-day event with Teams (match play) the date will be Feb 9, 2023
Feb 21, 23 Club Championship (Gross) – Discussion followed on determining a new Chair for this event. Randi/Sara will co-chair this tournament
Mar 2 Ace of Aces – Sandy, Chair, Discussion followed on how payouts should be similar. This item will be added to the budget meeting agenda.
Mar 1 Annual Luncheon – Confirm with Pam about facility.
Comments on payouts on day of tournaments worked out very well, instead of at annual meeting and no changes to the $15 fee for 2-day tournaments was unchanged.
Questions/Comments: There being none, Judy moved, and Janet seconded to adjourn the meeting.
Adjournment 11:21 am
Lea Lea Women's Golf Club 